7 Restaurant Inventory Software & Tools Of 2025

Key Takeaways:

• Picking the perfect restaurant inventory software depends on your business needs. A great inventory software for a Quick-Service Restaurant (QSR) might not be good enough for a fine-dining restaurant. 
• Operandio is the best inventory software and tool for multi-location operations. Operandio combines task tracking, food safety, and inventory management into one platform, which gives centralized control for multi-unit restaurant owners. 
• MarketMan is the go-to software for prioritizing deep Inventory cost control and supplier tracking.
• Toast is a good option for POS integration. Toast is a reliable all-in-one POS and inventory management suite for fast-casual dining like QSRs.

The right restaurant inventory management tool can be a game changer for you, but selecting through a trial-and-error method will cost you time, effort, and subscription money. 

This article compares seven top restaurant inventory management tools, highlights the best fit for specific use cases, and reveals their stand-out features and pricing.

But before we get into the rabbit hole of these breakdowns, here is a table comparing the top inventory softwares in 2025.

Comparison Table 

Tool	Best For	Stand-out Feature	Starting Price
Operandio	Fast-growing multi-chain restaurants	Real-time task, audit, and inventory execution tracking	Custom pricing
MarketMan	Restaurants with complex food menus	Inventory tracking	$199
Jolt	Operations managers seeking accountability tools	Digital checklist, task management, and scheduling	Custom pricing
Xtrachef by Toast	Fast delivery restaurants	Inventory management, recipe costing, and POS integrations	$0
Restoke	Multi-unit restaurants	Inventory management, live food costing, compliance, and training	$102
Crunchtime	Restaurants seeking integrations	End-to-end inventory management and operation execution	Custom pricing
Restaurant365	Senior managers and restaurant owners reliant on analytics	Comprehensive dashboards and analytics	$499

#1 Operandio 

Operandio is a restaurant inventory software built for operational excellence in multi-chain restaurants. 

With this tool, you can streamline audits across multiple locations using built-in food inventory templates, making it easier to stay on top of stock without constant oversight.

Operandio is a restaurant management software that gives you centralized control over different restaurant chains from a single dashboard. It also offers full-stack operations management, like food safety, restaurant staff training, and task management control. 

And it allows an easy plug-and-play API integration with the best software providers to easily automate your business and supercharge employee workflows.

Key features of Operandio 

Operandio gives you an all-in-one tool that serves multiple purposes to prevent shuffling different apps and paying for multiple subscriptions.

Let’s see the key features of Operandio:

1. Digital food inventory tracking

Operandio helps your staff easily track food inventory across all restaurant locations, with real-time analytics updates to reduce stockouts, over-ordering, and short supply. 

2. Waste logging and cost control 

Operandio’s waste log tracker helps you analyze food waste and spot trends causing wastage, reduce unnecessary purchases, and spot poor storage methods. 

3. Task management for consistent inventory 

Inventory audits are periodic tasks. With Operandio’s task management feature, assigned staff members follow all inventory task workflows — whether daily, weekly, or monthly audits. Operandio task management keeps employees accountable for specific responsibilities. 

4. Food labelling 

Operandio’s food labeling tool makes inventory counts faster. With printed time-stamps and pre-set labels for food prep, you can identify every stock item faster without unwrapping all food items from their storage wraps and containers.

5. Reporting tool

Operandio’s reporting and recording tool makes decision-making after every inventory count easier. Instead of staring at a long list of items on a spreadsheet table, you’ll get a visual report dashboard that highlights the status of your restaurant stock across different locations.

6. Training & quizzes

The root cause of inventory mistakes is inconsistent training. Operandio helps you train staff on proper inventory procedures — how to log items, rotate stock, apply labels, and record temperatures — with built-in quizzes to confirm they’ve nailed it.

Pricing 

Operandio offers a flexible pricing structure to suit your needs, based on how many locations or users you have and which modules you want to use. 

Ready to explore the Inventory software plan for Operandio? 

Request pricing

Where Operandio shines

• Multi-location visibility: Area managers and multi-chain owners can see compliance, waste, and inventory reports in real time.
• Integrated food safety + inventory: Saves you money from multiple software subscriptions.
• Mobile-first experience: Designed for frontline teams on the move, with an easy-to-understand dashboard.
• Compliance and Safety: Operandio excels in helping businesses adhere to food safety regulations through automated temperature monitoring and digital checklists.

Where Operandio falls short

• Custom pricing only: No transparent plans listed publicly.
• Not POS-focused: May require integrations for POS features.

Customer reviews 

Instead of hearing from the horse’s mouth, we quoted customer reviews from trusted channels like G2 and Capterra:

“Simple, easy to understand interface for both users and administrators. Greater performance, range of features, ease of use than our previous solution.” – Jarl W. (Procurement, Systems & Training Manager).

“Transitioning from one platform to another is difficult, but the Operandio team made it easy and helped the entire way.” — Brandon V. (Director of Purchasing Restaurants).

“Operandio has given my organisation a new outlook and lease on our operations. We have been able to implement business-bettering practices with this platform. Operandio Is a revolutionary tool to help organisations align their operations. With its plethora of features, it really is the multi-tool for all multi-unit operators.” — Sean R. (Head of Systems and Special Projects).

“The Operandio system and team are the best around, no question has been unanswered. I would personally recommend them to anyone. Ease of use, and Customer Service is 100%.” — Amanda P. (Manager, Culinary Community, Facilities Services).

Who Operandio is best for 

• Multi-location restaurant operators: Need centralized oversight
• Operations-focused teams: Looking to streamline tasks and inventory
• Compliance-heavy environments: With food safety checklists

Ready to take control of inventory across every location?

Request a demo of Operandio and see how smarter inventory software brings structure, visibility, and consistency to your multi-unit operations.

#2. MarketMan

MarketMan is a restaurant inventory software that streamlines back-of-house operations by automating tasks like stock tracking, purchasing, recipe costing, and accounts payable.

Key features of MarketMan

• Inventory tracking: Monitor stock levels, track waste, and manage transfers across locations.
  
• Automated purchasing: Place and receive purchase orders, manage vendors, and streamline procurement processes.
  
• Mobile accessibility: Access inventory data, approve orders, and manage operations on the go via mobile devices.
  

Pricing

Plan	Price/Month	Features
Starter	$199	Inventory control, ordering & receiving, price tracking, and integrations.
Growth	$249	All Starter features plus vendor management, waste tracking, and recipe costing.
Enterprise	Custom	All Growth features plus AI ordering, vendor integrations, and open API access.

Note: Pricing details are based on information available as of 2025.

Where MarketMan shines

• Real-time data insights: MarketMan provides up-to-date information on your inventory levels, sales data, and food costs, enabling data-driven decisions for improved profitability.
  
• User-friendly interface: This tool has an easy-to-navigate interface, with a decent mobile-friendly design. 

Where MarketMan falls short

• Setup complexity: Some users report that the initial setup can be time-consuming and may require a learning curve for staff unfamiliar with inventory management systems.
  
• Mobile app limitations: While the mobile app provides essential functionalities, certain advanced features are only accessible through the desktop version, potentially limiting on-the-go management.
  
• Cost considerations: The pricing structure, including setup fees and add-ons, may be a barrier for smaller establishments or those with limited budgets. 

Customer reviews

Here are quoted customer reviews about MarketMan from trusted third-party review hubs:

“MarketMan can seem complex to begin with, but after a well organised and extensive onboarding process with Asaf and others we quickly found ourselves being able to utilise the system effectively and started making real-world business decisions.” — Henry H. (Operations Manager, Hospitality).

Who MarketMan is best for

• Restaurants with complex menus: Beneficial for establishments requiring detailed recipe costing and menu tools.
  
• Operators seeking integration: Suitable for businesses looking to integrate inventory management with existing POS and accounting systems.

#3. Jolt

Jolt is an inventory platform built to improve restaurant compliance, staff accountability, and kitchen efficiency. 

It offers digital features that make inventory easy to track and manage from a single app.

Key features of Jolt

• Digital checklists: Create and manage customizable inventory checklists to ensure consistent task execution and compliance.
  
• Employee scheduling: Manage staff schedules, time-off requests, and shift swaps with an intuitive interface.
  
• Task management: Assign tasks to ensure accountability and completion tracking.
  
• Label printing: Generate labels for food items, aiding in inventory management and compliance.

Pricing

Jolt offers a customizable pricing structure suitable for your restaurant’s needs.

Where Jolt shines

• User-friendly interface: Users appreciate Jolt’s intuitive design, making it easy for staff to adopt and utilize effectively.
• Real-time data access: The platform provides immediate insights into operations, allowing for swift decision-making and issue resolution. 

Where Jolt falls short

• Limited advanced scheduling Features: Jolt lacks auto-scheduling capabilities, which may be a drawback for businesses seeking advanced scheduling automation.
  
• Multi-location management: Switching between locations isn’t as seamless as some users desire, potentially hindering efficiency for multi-unit operations.
• Learning curve: Some users report that initial setup and navigation can be complex, requiring time to fully adapt.

Customer reviews

Here are quoted customer reviews about Jolt from trusted third-party review hubs:

“Jolt has been a great addition to my workflow. It’s incredibly fast, reliable, and easy to use. The intuitive user interface helps me get things done quickly and efficiently. The customer service is also top-notch, and they’re always quick to respond to my questions or concerns.” — Angelo D. (Associate Product Manager).

Who Jolt is best for

• Operations managers seeking accountability tools: Suitable for those needing real-time task tracking and employee accountability features

See our detailed comparison of Operandio vs. Jolt for clarity on selecting a better choice.

#4. xtraCHEF by Toast

Toast is a restaurant inventory management software that integrates with Toast POS to serve fast food restaurants.

It offers tools for inventory management and cost control, enabling restaurants to optimize profitability through automation.

Key features of Toast

• Inventory management: Track inventory levels and costs in real-time, aiding in waste reduction and accurate ordering.
  
• Recipe costing: Analyze plate costs by factoring in ingredient prices and portion sizes to maintain profitability.
  
• Integration with accounting systems: Sync data with software like QuickBooks and Sage for seamless financial management.

Pricing

Plan	Price/Month	Built For
Starter Kit	$0	Ideal for single-location restaurants that need 1-2 terminals to get up and running.
Point of Sale	$69	Ideal for restaurants looking to get started with core functionality and flat-rate processing.
Build Your Own	Custom Pricing	Ideal for all restaurants ready to drive more revenue and optimize operations with the full Toast platform.

Note: Pricing details are based on information available as of 2025. 

Where Toast xtraCHEF shines

• Starter free plan structure: Toast allows users to try their basic plan for free.
• Simple integration: Works smoothly with Toast POS and popular accounting systems, ensuring data consistency across platforms.

Where Toast xtraCHEF falls short

• Learning curve: Initial setup and training may require a significant time investment, especially for teams new to digital systems.
• Customer support: Some users report delays in receiving assistance and limited support resources.
• Manual data entry: Despite Toast’s automation, some invoice data may require manual input, depending on vendor capabilities.

Customer reviews

Here are quoted customer reviews about Jolt from trusted third-party review hubs:

“Overall, I was happy with Toast. It was easy to use for the most part. There were some minor issues and some servers or bartenders did not like it. We did find that most had some previous experience with it so training was easy.” — Christopher M. (CEO, Retail).

Who is Toast xtraCHEF best for

• Fast Delivery Restaurants: Toast is suitable for quick delivery restaurants using POS like QSRs, Fast Casual, Pizzaeria, and Food trucks. 

#5. Restoke

Restoke is an AI-powered restaurant inventory management platform that automates back-of-house operations. It centralizes important inventory tasks into a single, intuitive interface. 

Key features of Restoke 

• Inventory management: Tracks stock levels and usage patterns to minimize waste and optimize ordering processes.
• Team task management: Assigns and monitors staff tasks.
• Compliance and training: Maintains operational standards through customizable checklists and training modules.

Pricing

Plan	Price/Month	Built For
Base	$102	For small restaurants
Expert	$158	For most restaurants
Pro	$224	For AI Restaurant Intelligence
Enterprise	Custom Pricing	For groups, chains, and franchises

*Note: All plans offer a 14-day free trial with no setup fees or contracts. 

Where Restoke shines

• Allows demo trial: Restoke grants users a 14-day demo trial for their base, expert, and pro plans.
• Comprehensive integration: It connects with accounting software like Xero and various POS systems, ensuring cohesive data management.

Where Restoke falls short

• Learning curve: Some users note that certain features require time to master, though support is readily available.
  
• Limited integrations: Currently, the platform offers a few integrations, which may not cover all user needs.
  
• Feature depth: While robust, some advanced features may lack the depth found in more specialized tools.
  

Customer reviews

Here are quoted customer reviews about Restoke from trusted third-party review hubs:

“Management of supplier invoicing and item price tracking.” —- Jarrod S. (Small Business Owner).

Who Restoke is best for

• Multi-unit restaurants: Ideal for chains seeking centralized control over operations and cost management.
  
• Small restaurants: Small-sized restaurants seeking an all-in-one inventory and operations management software. 

#6. Crunchtime

CrunchTime is another robust back-office restaurant management platform designed to streamline operations for multi-unit brands. It offers comprehensive tools for inventory control, employee management, and operational execution, all integrated into a centralized system.

Key features of Crunchtime

• End-to-end inventory management: Automates inventory tracking and ordering, helping reduce food costs and save employee time.
• Operations execution: Helps you roll out and stick to daily processes, food safety steps, and other important tasks using checklists, audits, and alerts.
• Learning and development: Speeds up training and helps staff stay longer by using mobile tools that make sure teams are ready and follow the rules.

Pricing

Crunchtime has a custom pricing plan with tailored solutions, including inventory management, labor scheduling, and operations execution.

Where Crunchtime shines

• Scalability: Designed to support multi-unit operations, making it ideal for growing restaurant brands seeking consistent performance across locations.
• Data-driven insights: Offers robust reporting and analytics tools that provide valuable insights into business performance, aiding in informed decision-making.

Where Crunchtime falls short

• Learning curve: New users may find the platform complex, requiring time to fully adapt and utilize all features effectively.
  
• Customization limitations: Some users have noted limited flexibility in customizing certain aspects of the software to fit unique operational needs.
  
• Mobile Accessibility: While accessible via mobile devices, some functionalities may be limited compared to the desktop version.

Customer Reviews

“Overall the crunch-time back-office I believe is really a great inventory app option to use and keeping track of all store and business inventory.” Angel M. — (Manager, Retail).

Who is Crunchtime best for

• Multi-Unit Restaurant Chains: Ideal for large-scale operations seeking centralized control over inventory, labor, and compliance.
  
• Restaurants Seeking Integration: Perfect for establishments looking to unify various systems like POS, accounting, and HR into a single platform.

#7. Restaurant365 (R365)

Restaurant365 (R365) is a cloud-based platform that combines accounting, inventory, workforce, and payroll into one solution, built for QSR, fast casual, and fine dining restaurants.

Key features of Restaurant365

• Inventory management: Tracks inventory levels, manages recipes, and analyzes food costs to minimize waste and optimize purchasing.
• Workforce management: Simplifies employee scheduling, payroll, and HR tasks, enhancing labor efficiency and compliance.
• Business intelligence: Provides real-time dashboards, analytics, and reports, enabling data-driven decisions across all restaurant operations.
  

Pricing

Plan	Price/Month	Built For
Essential	$499	Small Business & Multi-Location Groups
Proffesional	$749	Small Business & Multi-Location Groups
Custom	Contact for pricing	Enterprise & Franchise Brands

Where R365 shines

• All-in-One Solution: Combines multiple back-office functions into a single platform, reducing complexity and improving efficiency.
• Robust integrations: Seamlessly connects with various POS systems, banks, and vendors, ensuring accurate and timely data synchronization.
  

Where R365 falls short

• Steep Learning Curve: New users may find the platform complex, requiring time and training to fully utilize its capabilities.
• Performance Issues: Some users report occasional system slowdowns, which can hinder efficiency during peak times. 
• Customer Support: Mixed reviews regarding the responsiveness and effectiveness of customer support services.

Customer Reviews

“I like how easily it integrates with our POS (Toast) and provides both real and theoretical inventory counts, accurate food costs, and reporting tools that make periodic menu reviews a cinch. It also integrates with our food service provider (US Foods) so that it keeps food costs up to date.” — Dan H. (Manager of IT).

Who R365 Is Best For

• Data-Driven Managers: Perfect for those who prioritize analytics and real-time insights to inform decision-making.

How to choose a restaurant inventory software

The best inventory software does more than count available stocks. It gives you control — from knowing what’s in your storeroom to reducing waste and reordering with confidence. 

Here are the top features to look for.

1. Real-time stock visibility

You need to see inventory levels from a dashboard to gain control over the operations across different restaurant locations, shifts, and storage areas. 

Operandio has a live dashboard that shows how stock is used or logged, so you always know what’s on hand.

Track stock in real-time with Operandio.

2. Automated low-stock alerts

A perfect Inventory software sends alerts before inventory hits the danger zone, not after. So, look for platforms that let you set custom thresholds and reorder points.

Operandio does this well, sending smart alerts when stock dips below par, helping teams act before it’s too late.

3. Waste and variance tracking

You need software that allows you to track food waste with a waste log tracker.  

With Operandio’s waste log tracking tool, you can spot expected vs actual food stock usage, flag anomalies, and highlight waste patterns.

Cut food waste with Operandio Food Waste Log Tracker.

Make restaurant inventory management easier with software

The right inventory tool removes the guesswork, tightens your margins, and gives your team time back. If you’re running a multi-location business and want real-time control, waste tracking, and easy team adoption, Operandio was built for you.

Want tighter inventory control and real-time visibility across every location? See how Operandio helps multi-unit brands take charge.