Best Tools for Workforce Communication

By David Rigbye March 2, 2022

Why does it pay to know the best tools for workforce communication? Well, when it comes to running a tight workplace, communication is key. Not only do you need to be able to reach your workforce whenever, but they also need to be able to reach you. That’s why it pays to know the best tools for workplace communication.

Why is Operandio the best workplace tool?

Operandio provides you with constant connection with your entire staff thanks to its communication hub, which allows you to:

  • Provide instant, actionable feedback to staff
  • Share information and documents across your business from any device
  • Ensure important messages aren’t lost in the ether by requiring confirmation that messages have been read

Operandio was built by business owners who know how difficult it is to run a process intensive business with a never ending list of daily, weekly and monthly tasks. That’s why they understand the importance of workplace communication and have developed Operandio with it in mind.

Operandio Features

What makes Operandio the best tool is its many features, all of which work seamlessly to provide constant connection for both you and your staff. This is one of the many ways that Operandio gives you complete control over the day-to-day operations of your business.

A template library that alerts your staff

Operandio stores your checklist templates in an easy to access library that allows your workers to find and use them at their own discretion. Additionally, you can easily alert your staff about any checklist changes. 

A progress tracker that comes with feedback

Keep on top of everything with Operandio’s progress tracker. You can track all the tasks that need to be completed, monitor KPIs to make sure they are being reached, and then provide feedback to your frontline employees. 

A powerful search tool so your staff don’t need to message you all the time

Your staff will not need to contact you for every single little thing because Operandio creates a structured Knowledge Base with whatever information you give it. Both you and your staff can then easily search this Knowledge Base using simple keywords any time on any device.

Procedure storage that you can easily notify staff about

When you need to update your procedures, Operandio makes the process as simple as possible. You can update your procedures and notify your entire team at the click of a button. That way, your staff are always aware of what you expect of them.

Comprehensive messaging services

Operandio workflow management software helps you keep in constant contact with everybody in your business. Whether you want to message individual frontline workers, specific divisions, the staff of a specific branch location, or everybody in your entire business – you can contact them with ease.

Easy to use feedback functionality

Thanks to Operandio workflow management software, you can use acknowledgements to prioritise important messages for your staff and make sure they are actioned by staff. You can then provide feedback to ensure that your staff are always aware of potential improvements that could be made.

Digital business checklists with Operandio
Digital business checklists with Operandio

What can I do with Operandio?

With Operandio workflow management software, you can take the hassle out of managing the day-to-day operations of your business. Operandio is the kind of workflow management software that makes process management easy.

Optimize Your Workflows

  • Create checklists and tasks for the processes specific to your business, whether they’re recurring or ad hoc.
  • Make accountability a priority. Meet deadlines and ensure tasks are completed according to standard.
  • Delegate jobs to individuals, teams, divisions or an entire branch.
  • Easily update processes as they change and keep your staff informed, even across multiple locations.

Centralise Your Business Knowledge

  • Using Knowledge Base, you can create instructional videos, how-to guides, manuals, and standard operating procedures.
  • Adapt the way you share knowledge to the needs of your company.
  • Integrate instructional videos, guides, and documents into your daily processes.
  • Take advantage of your smartphone or tablet to create how-to instructional videos and guides on the fly.

Enhance Staff Communication

  • Connect with your entire workplace through the Communication Hub.
  • Instantly provide staff with actionable feedback.
  • Access business information and documents from any device.
  • Confirm that important messages have been read.

What are the runners-up for the best workplace tools?

Part of what makes Operandio so perfect is that it is so competitive when compared to the amount of other tools available. That is why we’ve compiled this list of the runners-up for the best workplace tools, so you can have an understanding of both the pros and cons for each of them.


Touted as “a new-age document collaboration platform for team to create robust internal & client facing documents with built in tracking”, is robust document management software, albeit with less features than Operandio. Particularly notable is its lack of a dedicated app, which makes using it on the go somewhat difficult.

  • Bloomfire

Bloomfire is a cloud-based knowledge centre tool that connects teams and individuals with the information they need to excel at their jobs. The lack of a free version, however, means that you’re not able to try before you buy, which is a dealbreaker for quite a few consumers.

  • Chanty

Chanty is a simple and fast team chat app that helps teams of all business segments work more productively. While not as feature-heavy as Operandio, Chanty is a perfectly usable communication tool for your workplace

  • Filestage

Filestage is a content review and collaboration platform used by marketing teams, agencies and media companies. While it has a bit of a learning curve, Filestage makes gathering feedback and reviewing content a fairly streamlined process.

  • G Suite

G Suite is an online productivity platform provided by Google that integrates with their many apps such as Sheets and Docs. If limited hangout features, time-consuming processes and a requirement to be always online aren’t a deterrent to you, G Suite is a viable solution.

  • HipChat

HipChat is a cost-effective alternative to most group chat applications. It lacks a lot of the features and polish of its contemporaries, but it does create space for groups to discuss topics in private rooms.

  • Jive

Jive is a software solution that serves as a knowledge hub for employees. While it offers communication services and a functional file-hosting service, it is also known for its platform being unoptimised and, at times, difficult to use.

  • is a well made conference call software that provides a wealth of features such as AI-based noise cancellation, echo removal, and VDI support. However, it can also be quite CPU intensive, making it not the ideal solution with regards to staff communication.

  • MediaFire

MediaFire is a fairly reliable file storage platform that allows users to store, share, and view media files within the MediaFire online, desktop, or mobile app interface. While it offers privacy and security, it lacks a lot of the features that other applications on this list have that make them stand out.

  • Microsoft Teams

Microsoft Teams is Microsoft’s very own conference call platform. While it aids in team communication and therefore productivity, it also has been said to have a confusing interface and limited flexibility.

  • Office 365

Office 365 is a series of collaborative applications that integrate with Microsoft Teams, their functionality intended to complement one another. However this can be somewhat unintuitive, particularly when alternatives such as Operandio provide similar functionality from a single app.

  • OneDrive

OneDrive is Microsoft’s online cloud storage system, allowing users to store, access and download files from online folders. However, its communication options are limited, and reliant on other applications such as Office 365 and Microsoft Teams. 

  • ProofHub

ProofHub is an online project management and collaboration tool that comes with integrated group chat, quick discussions on projects, workflows and boards and project reports. However, ProofHub has been slated for having a somewhat clunky UI and limited proofing functionality.

How much is Operandio going to cost me?

There are currently two pricing plans for Operandio software.

  • Business, a cost-effective way to manage day-to-day business operations, including the following:
    • Unlimited process & task management
    • Team communication & news feed
    • Business Knowledge Base
    • Manager dashboard & notifications
    • Unlimited 24/7 support
  • Enterprise, intended for large or complex organizations that require custom configurations, where you receive everything in the business plan plus:
  • Detailed reporting
  • Bespoke roles & permissions
  • Custom organization structure
  • Custom billing terms
  • Dedicated Enterprise support

Request a demo today today, and take control of your business.